Safeguards for PCCs re Finances
Someone else, other than the treasurer, needs to receive the bank statements so they can just keep an eye out for strange transactions, eg: withdrawals of cash
Cheques should not be signed without seeing evidence of what it’s for; eg invoice
no blank cheques should be signed
cash from collections should be counted, by someone other than the treasurer, and properly recorded in register.
Proceeds from fund raising events should be recorded in PCC minutes.
When appointing a new treasurer suggest that 2 references need to be taken up.
After the annual meeting the PCC secretary should write to the independent examiner (not the treasurer).
The signatories should be current members of church and if new people are appointed make sure that the records are amended properly for those who need to come off the list.