FROM THE BISHOP OF OXFORD’S CHAPLAIN
Fees for occasional services (excluding marriages and funerals)
May I draw your attention to the arrangements for payment of fees and expenses to visiting clergy during holidays, vacancies, sickness cover and maternity leave. Details of fees for marriages and funerals, and full details, can be found in the bishop’s guidelines ‘Parochial and Casual Duty Clergy Fees’ obtainable from the archdeacons, myself, and the stipends administrator at Diocesan Church House.
1.1During clergy holidays, the parish is responsible for fees and expenses.
1.2In cases of clergy illness, funds are available to help clergy provide cover, except in the case of team ministries.
Please contact the stipends administrator at Diocesan Church House. In the case of team ministries where there is particular difficulty (eg several posts vacant), the archdeacon should be contacted for special permission to claim from the diocese.
1.3During a vacancy, except in the case of team ministries, fees and travelling expenses for statutory services are reimbursed by Diocesan Church House (special claim forms are available from the stipends administrator). If clergy are asked to do other pastoral work (eg school or sick visits, confirmation preparations, etc), it is expected that the parish will be responsible for expenses. In the case of team ministries where there is particular difficulty (eg several posts vacant), the archdeacon should be contacted for special permission to claim from the diocese.
1.4During maternity/paternity/adoption leave, where a clergywoman is the only serving clergyperson in a parish or benefice, fees and travel expenses for service cover are paid by the diocese in the same way as during a vacancy. If the clergywoman is serving with other clergy, cover should be found and/or funded from within the team. In special circumstances, the archdeacon will review the position on an individual basis. Where a clergyman is the only serving person in a parish or benefice, fees and travel expenses will be paid by the diocese for service cover over the two weeks of paid paternity/adoptionleave in the same way as during a vacancy.
Where these are the responsibility of the parish, fees and expenses should be paid in full on the day or sent by the next possible post. This is particularly important in the case of retired clergy.
2.1The fee to visiting clergy for any occasional service (excluding marriages, funerals and baptisms – there is no fee for baptisms) is currently £33 and travel expenses should be reimbursed at 45p per mile. There is a total mileage limitation of 30 miles, but this can be extended in special circumstances after consultation with the archdeacon. This fee will be reviewed each time General Synod consider parochial fees.
2.2This fee is payable to retired stipendiary clergy and retired NSMs and OLMs over the age of 65 who have permission to officiate (but not licensed clergy). House-for-duty and other clergy, and Licensed Lay Ministers (Readers), should be paid travel expenses only.
With all good wishes